CODE OF CONDUCT FOR SENIOR ATHLETES
As a responsible athlete, I will:
abide by the UKA and the HCAF Child Safeguarding Policy and Child Safeguarding Procedures
abide by the UKA and the HCAF Adult Safeguarding Policy and Adult Safeguarding Procedures
respect the rights of every athlete, coach, technical official and others involved in athletics and treat everyone equitably
uphold the same sporting values away from sport as I do when I am engaged in athletics
participate within the rules of the sport, respect decisions of coaches and officials, and demonstrate respect towards fellow athletes
cooperate fully with others involved in the sport such as coaches, technical officials, team managers, doctors, physiotherapists, sport scientists and representatives of the governing body in my best interests and those of other athletes
consistently promote positive aspects of the sport and never condone rule violations or the use of prohibited substances
anticipate and be responsible for my own needs, including being organised, having the appropriate equipment and being on time
inform my coach of any other coaching that I am seeking or receiving
act with dignity and display courtesy and good manners towards others
in no way undermine, put down or belittle other athletes, coaches or practitioners]
avoid swearing and abusive language whilst in athletic venues, at club functions and events, or when as part of a team/squad
never engage in any inappropriate or illegal behaviour
challenge and report inappropriate behaviour and language by others
not misuse or abuse sporting equipment and venues
not carry or consume alcohol or illegal substances while training or competing in athletics
maintain strict boundaries between friendship and intimacy with a coach or official
use safe transport or travel arrangements
act ethically, professionally and with integrity, and take responsibility for your actions.
I recognise that I am bound by the UKA Anti-Doping Regulations, and submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules. UK Anti-Doping Rules apply to all member participating in athletics for a minimum of 12 months from the commencement of membership whether or not the member is a citizen of, or resident in, the UK. Any athlete wishing to retire from the sport of athletics must put this in writing to the club and their Home Country Athletics Federation (Athletics Northern Ireland / England Athletics / Scottish Athletics / Welsh Athletics) and cancel any applicable membership. Official retirement will remove the athlete from being under the auspices of UKA's Anti-Doping Rules.
CODE OF CONDUCT FOR CHILDREN AND YOUNG PEOPLE (under 18 years)
As a child or young person under 18 years, I have the right to:
be safe and protected
be listened to
be respected and treated fairly
be believed
ask for help
be coached by someone who has the right qualifications
As a young athlete, I will respect the code of conduct and I will:
be friendly and supportive to other athletes
keep myself safe
tell my coach if I am ill or injured
report inappropriate behaviour or risky situations to an adult
compete fairly and respect other athletes and officials
respect the rules of my club
behave and listen to all instructions from my coach and officials
take care of equipment owned or provided by the club or training facility
not use bad language or take part in inappropriate or illegal behaviour
not bully anyone or pressure them to do things they do not want to, including online
in no way undermine, put down or belittle other athletes, coaches or practitioners
keep to agreed timings for all club activities
tell my parents/carers where I am or if I’m going to be late
not use my mobile phone during training, competitions or in changing rooms
not carry or consume alcohol or illegal substances while training or competing in athletics
use safe transport or travel arrangements.
I recognise that I am bound by the UKA Anti-Doping Regulations, and submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules. UK Anti-Doping Rules apply to all member participating in athletics for a minimum of 12 months from the commencement of membership whether or not the member is a citizen of, or resident in, the UK. Any athlete wishing to retire from the sport of athletics must put this in writing to the club and their Home Country Athletics Federation (Athletics Northern Ireland / England Athletics / Scottish Athletics / Welsh Athletics) and cancel any applicable membership. Official retirement will remove the athlete from being under the auspices of UKA's Anti-Doping Rules.
CODE OF CONDUCT FOR PARENTS/CARERS
As a responsible parent/carer of an athlete aged under 18, I will:
abide by the UKA and the HCAF Child Safeguarding Policy and Child Safeguarding Procedures
abide by the UKA and the HCAF Adult Safeguarding Policy and Adult Safeguarding Procedures
demonstrate respectful behaviour at all times
set a good example and encourage my child to learn the rules of the sport and compete within them at all times
help my child to recognise good performance and not just results
make athletics fun
never force my child to take part in sport if they do not want to
never punish or belittle my child for losing or making mistakes
use correct and appropriate language at all times
check the qualifications and licences of people who are coaching or managing my child, or offering a service connected to athletics such as physiotherapy, massage or nutritional advice
know exactly where my child will be and who they will be with at all times
assume responsibility for safe transportation of my child to and from training and competition
return any necessary written consent forms to the club/team manager or appropriate person, including next of kin details, health and medical requirements before my child goes to any away events or trips
provide any necessary medical information and medication that my child needs for training or trips away
report any concerns about my child’s (or any other child’s) welfare to the Club Welfare Officer or National Welfare Officer. (This does not affect your right to contact your local Social Services or the Police if you feel it is necessary)
in no way undermine, put down or belittle athletes, coaches or practitioners.
GOOD SPECTATOR BEHAVIOUR
I understand that inappropriate pressure on children and poor behaviour of adult spectators can sometimes make children drop out of sport. I accept that this code promotes good spectator behaviour, and understand that if I verbally abuse children, coaches or officials, action will be taken.
GOOD NEIGHBOUR POLICY
All of our club sessions take place either on the streets of Ealing, local parks, or on running tracks used by other clubs and members of the public. We ask members to bear this in mind at all times, and to give priority to pedestrians and avoid cycle lanes when running in the streets and parks.
We also aim for the club to have no negative impact on the local area, which means never leaving litter behind and ensuring we cause no damage or nuisance during our training sessions.
All of our members are residents local to the wider Ealing area and enjoy running in their own neighbourhoods. We believe the club is an asset to the local community and strive for this to be reflected in members' behaviour.
SOCIAL MEDIA POLICY
The Ealing Eagles Facebook Group is an active members area where our runners can get to know one another. It also allows newer members to get a feel for what a friendly and sociable club we are.
The Facebook group is:
for Ealing Eagles club members only (if we can't easily identify you as a club member when you request to join the group, you may be asked for more information we accept your request to join the group)
to be used for running and club related subjects e.g. discussing training tips, races, equipment, arranging transport to events and races, organising socials and parties, informal training sessions etc
an informal forum. Please bear this in mind when arranging to attend informal training sessions organised through the Group, and act responsibly
to be used in a respectful manner i.e. no inappropriate language or content, and be respectful of other members
for sharing Eagles photos, running related information and articles you think may be of interest to your club mates
to be used sensibly i.e. don't post anything you might regret later, or that is likely to offend others
NOT the place to swap race entries/numbers without first gaining approval to do so from the race organiser. If you do have permission, please say so when you post to the group
NOT to be used for advertising services for commercial gain without the prior approval of the committee
NOT a substitute for eBay or Gumtree i.e. no advertising of anything not running/ triathlon related (such as flats with spare rooms) selling or giving away anything not connected with running or selling or advertising 3rd party products or services (if you feel that a product or service would be of interest to our members, ask the seller if they would like to become a club sponsor)
NOT for sharing fundraising links (due to the sheer number of charity runners in the club)
NOT for sharing your non-running holiday photos
NOT for expressing political, religious or other potentially divisive opinion or for for being critical, confrontational or abusive toward other club members
NOT for raising issues for the attention of the committee (who don't check every post/thread). These should be addressed to info@ealingeagles.com or via the Contact Form.
As a general rule, before posting think if your post or comment adds to the Ealing Eagles running community and consider what a new member would think when reading your comment (perhaps without knowing the background). Finally, do remember that sarcasm and humour is often not conveyed very well on a forum of this sort and can easily appear rude or offensive.
Eagles are a diverse group of people with different interests and targets in addition to the basic Eagles wanting to run so we have set up some dedicated club Facebook groups for those who want to share discussion on their area of particular interest.
We also have a Twitter page and Tweeting Eagles are encouraged to follow us (@ealingeagles) and to help us spread the word about the club. However please remember that Twitter, unlike the Facebook group, is a completely public forum and we therefore need to take care about how we present the club.
PRIVACY & PHOTO POLICY
Ealing Eagles Running Club Privacy Notice
Ealing Eagles Running Club are committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, Ealing Eagles Running Club is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.
What personal data we hold on you
You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club. The information you give us may include your name, date of birth, address, e-mail address, phone number, name of the EA affiliated Clubs with which you are registered and gender (Athletics Data).
Why we need your personal data
The reason we need your Athletics Data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal is that we have a contractual obligation to you as a member to provide the services you are registering for.
Reasons we need to process your data include:
For training and competition entry
sharing personal data with club coaches or officials to administer training sessions;
sharing personal data with club team managers to enter events;
sharing personal data with facility providers to manage access to the track or check delivery standards; and
sharing personal data with leagues, county associations (and county schools’ associations) and other competition providers for entry in events.
For funding and reporting purposes
sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;
analysing anonymised data to monitor club trends; and
sending an annual club survey to improve your experience as a club member
For membership and club management
processing of membership forms and payments;
sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;
club newsletter promoting club activity; and
publishing of race and competition results
On occasion we may collect personal data from non-members, for example in relation to the club Beginner’s programme. This information will be stored for 1 month or the duration of the activity it relates to and then destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.
The club has the following social media pages - Facebook and Twitter. All members* are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.
Who we share your personal data with
When you become a member of Ealing Eagles Running Club, you** will also automatically be registered as a member of England Athletics Limited. We will provide England Athletics Limited with your Athletics Data which they will use to enable access to the MyAthletics portal. England Athletics Limited will contact you to invite you to sign into and update your MyAthletics portal. You can set and amend your privacy settings from the MyAthletics portal. If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics Limited, please contact dataprotection@englandathletics.org.
The Club does not supply any personal data it holds for this purpose to any other third party. The Club does not store or transfer your personal data outside of the UK.
How long we hold your personal data
We will hold your personal data on file for as long as you are a member with us. Athlete data is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed after five years of inactivity on that member’s account, in line with England Athletics Limited’s retention policy. Your data is not processed for any further purposes other than those detailed in this policy.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.
As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.
Website Privacy Policy
We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.
(1) What information do we collect?
We may collect, store and use the following kinds of personal data:
(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type, referral source, length of visit and number of page views)
(b) information relating to any transactions carried out between you and us on or in relation to this website, including information relating to any purchases you make of our goods or services
(c) information that you provide to us for the purpose of registering with us
(d) information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters
(e) any other information that you choose to send to us; and
In order to protect the site against spam and unsolicited messages, this site uses Mollomto analyse data submitted.
(2) Cookies
A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
We may use both “session” cookies and “persistent” cookies on the website. We will use the session cookies to: keep track of you whilst you navigate the website. We will use the persistent cookies to enable our website to recognise you when you visit
Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google's privacy policy is available at: http://www.google.com/privacypolicy.html.
We publish Google Adsense interest-based advertisements on our website. These are tailored by Google to reflect your interests. To determine your interests, Google will track your behaviour across the web using cookies. You can view, delete or add interest categories associated with your browser using Google's Ads Preference Manager, available at: http://www.google.com/ads/preferences/. You can opt-out of the Adsense partner network cookie at: http://www.google.com/privacy_ads.html However, this opt-out mechanism uses a cookie, and if you clear the cookies from your browser your opt-out will not be maintained. To ensure that an opt-out is maintained in respect of a particular browser, you should use the Google browser plug-in available at:http://www.google.com/ads/preferences/plugin.
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites
(3) Using your personal data
Personal data submitted on this website will be used for the purposes specified in this privacy policy or in relevant parts of the website.
We may use your personal information to:
(a) administer the website;
(b) improve your browsing experience by personalising the website;
(c) enable your use of the services available on the website;
(d) send to you goods purchased via the website, and supply to you services purchased via the website;
(f) send you general (non-marketing) commercial communications;
(g) send you email notifications which you have specifically requested;
(h) send to you our newsletter where you have specifically agreed to this, by email or similar technology
(i) provide third parties with statistical information about our users – but this information will not be used to identify any individual user;
(j) deal with enquiries and complaints made by or about you relating to the website;
Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.
We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.
All our website financial transactions are handled through our payment services provider, Paypal. You should only provide your personal information to Paypal after reviewing the Paypal privacy policy (available at www.paypal.com). We will share information withPaypal only to the extent necessary for the purposes of processing payments you make via our website.
(4) Disclosures
We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.
In addition, we may disclose information about you:
(a) to the extent that we are required to do so by law;
(b) in connection with any legal proceedings or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk); and
Except as provided in this privacy policy, we will not provide your information to third parties.
(6) Security of your personal data
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
(7) Policy amendments
We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.
(8) Your rights
You may instruct us to provide you with any personal information we hold about you. Provision of such information may be subject to the payment of a fee (currently fixed at £10.00).
You may instruct us not to process your personal data for marketing purposes by emailat any time. (In practice, you will usually either expressly agree in advance to our use of your personal data for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal data for marketing purposes.)
(9) Third party websites
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.
(10) Updating information
Please let us know if the personal information which we hold about you needs to be corrected or updated.
(11) Contact
If you have any questions about this privacy policy or our treatment of your personal data, please write to us by email to info@ealingeagles.com
This website portion of this privacy policy is courtesy of Employment Law Contracts and Website Law
*junior members are not entitled to join our social media pages
** junior members are not automatically registered as a member of England Athletics. If a junior member chooses to be registered, that junior member's Athletics Data will be shared as provided above with England Athletics Limited.
JUNIORS PHOTO POLICY
The Ealing Eagles Running Club recognises the need to ensure the welfare and safety of all young people in athletics and, in accordance with the UK Athletics child protection policy and procedures, will not permit photographs, video or other images of children/young people to be taken without the consent of the parents/carers and children/young people. The Ealing Eagles Running Club will take all possible steps to ensure any photographs, videos or other images taken are used solely for the purposes they are intended. If you become aware that these images are being used inappropriately you should inform the Club Welfare Officer immediately.
BREACH OF THE CODE OF CONDUCT
I understand that if I do not follow the code, action can be taken by my club and I may:
be asked to apologise for my behaviour
receive a verbal warning from my coach
receive a verbal or written warning from the club committee
be suspended from attending club training sessions
be suspended from the club
be required to leave the club.